Orientation and Onboarding


Pre-hire Requirements

After the new employee's appointment has been approved by the School of Medicine and Public Health, DFMCH HR will begin the new employee onboarding process.  DFMCH HR will initiate I-9 verification and will contact the new employee about NetID activation, compliance trainings, computer systems access, and their payroll and benefits orientation.

  • I-9 Employment Eligibility Verification
    • Employers are required to verify the identity and employment eligibility of all new hires, including TE's and student hourlies, even if it is for just one day.
    • DFMCH HR initiates I-9 verification.  The new employee must present original identification documents to DFMCH HR by the third day of employment.
  • Computer Systems Access:
    • DFMCH HR will contact supervisor to ask about what computer systems access the new employee will need.  DFMCH HR will also contact the new employee to provide them with instructions on how to complete the required compliance items.  After all compliance items are complete, DFMCH HR will submit required materials to UW Health.  It can take approximately 5-9 business days for UW Health to process computer systems access requests after they are submitted.

Orientation Process


Onboarding Process

Policy: New Employee Onboarding

A successful onboarding program engages each new employee beginning with acceptance of the university job offer, and continues through the first year of employment. 

  1. Each new hire will receive an orientation to her/his work unit.
  2. An onboarding coordinator is assigned to all new employees and acts as a resource for the new hire to ask questions about any onboarding activity. 
  3. Conduct scheduled meetings (preferably face-to-face) between the new hire and their direct supervisor on the new hire's first day of employment.
  4. Each new hire will be assigned a peer partner.
  5. Goals must be set for the new employee within the first 30 days of employment.

For New Employees


For Supervisors