Travel Information (effective 7/1/2017)

Welcome to the DFMCH traveler* information site!  As you start to plan for your trip, there are a few things you need to know:

  1. All travelers need to complete the Authorization for Travel or Employee Professional Development form prior to starting to make any reservations or other arrangements for your trip.   Please make sure that you follow all steps on the form for approval.
  2. DFMCH Finance staff is here to help you identify what funding source will be used to pay for your trip.  If you do not have our staff review your Authorization form prior to making any arrangements, you may not be able to be reimbursed for your expenses. 
  3. Both UW and UW Health are now using Fox World Travel/Concur for booking travel.  All airfare, car and hotels must be booked through Concur/Fox World Travel unless you are a UW only employee and are going to be reimbursed by UW Health for your trip.   Your approved Authorization for Travel or Employee Professional Development form will tell you which system to use. Here are the links to the respective systems:
  4. All expense reports must be submitted electronically using Concur (UW Health) or E-reimbursements (UW).  The only exception is for UW only employees submitting reimbursements to UW Health. They will use the paper UW Health Reimbursement Request Form.
  5. All expense reports must be submitted within 90 days of the expense being incurred or the end of your trip, whichever is later. (DFMCH finance recommends 60 days.)
  6. *Note: This site does apply to DFMCH residents.  Please see DFMCH Resident Manual.

Here are some links that you will find useful:

UW Health Travel

UW Travel

Executive Summary of policy changes

UW Travel Policy Cheat Sheet

UW Health Policy

UW Travel policies

UW Health Gift Policy

UW Purchasing Policy Cheat Sheet

UW Health expense report FAQ

UW Purchasing policies

Concur website for expense reports

E-reimbursement website for expense reports

DFMCH Finance staff are here to assist you!
UW Health – Angie Stojanovich Doyle - email: angie.stojanovich-doyle@fammed.wisc.edu
UW – Julia Smith - email: Julia.smith@fammed.wisc.edu